Seating Chart Maker for Weddings and Events

Paste your guest list, keep couples and families together, keep apart the people who should not share a table, and let the tool seat everyone. Then drag guests between tables and print the floor plan, an alphabetical "find your table" list and table number cards.

  • Free
  • No sign-up
  • Runs in your browser

Everything is made in this browser. Guest names are not sent to VISU or saved here: download the CSV to keep your plan.

One line per guest or per group that sits together: "Ana & Bruno" is a couple, "Ana Lima + 2" is Ana and two guests of hers. A column pasted from a spreadsheet works too. Up to 400 guests.

A guest list or a plan saved here: columns Name, Party and Table, the header row is optional. The file is read in this browser.
Tables
Table shape

One line per table, in order. A number in brackets changes the seats of that table. Empty lines keep "Table 1", "Table 2"...

One pair per line, with the names as they are on the list. Auto-assign puts them at different tables.

Seating

Drag a guest to another table. Without dragging: tap a guest (or press Enter on it), then "Seat here" on a table. Couples and groups move together. Auto-assign starts over from the list.

Not seated yet

Paste your guest list to start, or fill with an example.

Print
Orientation
Paper

Preview

A small line at the foot of the printout. Untick to remove it: free, no account.

The CSV is your save: import it here later to pick up the plan where you left it, or open it in Excel or Google Sheets.

In the print window choose scale 100% (not "fit to page") and margins "none", so every size comes out exact.

Powered by VISU

How to plan the seating

  • Start with the groups that must sit together (couples, families with children, plus ones), then fill the tables around them.
  • Ask your venue how many chairs fit at each table before you set the seats: it depends on the tables they have.
  • Seat guests who know each other together, and use keep-apart for the pairs you already know about.
  • Print the find-your-table list for the entrance and put a card on every table, so guests find their place without asking.

More for the day

  1. A QR code for the date

    The event QR tool makes a code that adds the date, time and place to each guest's calendar: good on the invitation or the welcome sign.

    Make an event QR code

  2. A welcome sign QR you can change later

    A printed code cannot be edited. A dynamic VISU QR points to a short VISU link and you choose where it goes: the event page before the day, the photo album after it. VISU shows how many times it was scanned.

    Create a dynamic QR on VISU

    Needs a free VISU account.

  3. Name badges from the same list

    For a conference or a company dinner, paste the same names in the name badge maker and print badges for standard holders.

    Make name badges

How to use it

  1. Paste the guest list: one line per guest, "Ana & Bruno" for a couple, "Ana Lima + 2" for a guest with two more. Or import a CSV.
  2. Set the number of tables, the seats per table and the shape, give tables a name if you like, and add the pairs to keep apart.
  3. Press Auto-assign seats, then drag guests between tables (or tap a guest and "Seat here") until the plan is right.
  4. Print the floor plan, the find-your-table list or the table cards, download a PNG, and download the CSV to keep the plan.

Examples

  • Wedding of 120

    Twelve round tables of ten, a long head table for the couple and their parents, and two exes kept at different tables.

  • Company dinner

    Eight tables of eight, colleagues of the same team seated together, table cards with the names of each table.

  • Birthday party

    Five long tables, families with children together, and a find-your-table list taped by the door.

Questions

How do I make a wedding seating chart?

Paste your guest list, set the tables and press Auto-assign seats. Couples and families stay together, the pairs you list under Keep apart go to different tables, and you fix the rest by dragging. Then print the floor plan, the list for the entrance and a card for each table.

How many guests can sit at each table?

It depends on the size of the tables and chairs your venue has, so ask them. Set the number of seats here (2 to 30, up to 60 tables), and give a different number to one table by writing it in brackets after its name, as in "Head table (12)".

How do I keep a couple or a family together?

Write them on one line: "Ana & Bruno" is a couple, "Ana Lima + 2" is Ana with two guests, and a spreadsheet with a Party column groups the rows that share it. A group always moves as one, by auto-assign or when you drag it.

How do I keep two guests apart?

Write one pair per line under Keep apart, such as "Daniel Perry / Samuel Rivera". Auto-assign puts them at different tables when the tables allow it and says so when they do not. If you move one of them next to the other, a warning shows the clash.

What can I print?

Three things: the floor plan with every table and its guests, an alphabetical "find your table" list for the entrance, and table cards with the number or name big, 4 or 8 per sheet with cut marks. Each one prints on A4 or Letter or downloads as a 300 DPI PNG. "Made with VISU" can be unticked for free.

How do I save my seating plan?

Download the CSV: it has every guest with their group and table. Nothing is stored on this site, so import that file here later to carry on, or open it in Excel or Google Sheets.

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