Sign-in Sheet Template, Free and Printable
Make a sign-in sheet for an event, a class, a visitor log or a meeting. Pick the columns, add your logo, pre-print a list of names if you have one, and put a QR code in the header for people who prefer to check in on their phone.
- Free
- No sign-up
- Runs in your browser
Someone shared this result with you. It was made with Sign-in Sheet Maker, free on VISU, no sign-up.
Everything is made in this browser. Names, links and the logo are not sent to VISU.
For a class or a course: one column per session. Leave the dates empty to write them by hand.
One per line or a column pasted from a spreadsheet, up to 500. Extra pages are added as needed.
Check-in QR code (optional)
Preview
In the print window choose scale 100% (not "fit to page") and margins "none", so every size comes out exact.
What to put on a sign-in sheet
- Ask only for what you will use: a name and a signature are enough for most meetings.
- For an event you will follow up, add email or phone, and tell people why you ask.
- A class needs one column per session; a visitor log needs time in and time out.
- Keep the sheet where people arrive, with a pen, and put the QR code at the top for those who prefer their phone.
Check-in by QR code
Print once, change the link later
A printed code cannot be edited. A dynamic VISU QR points to a short VISU link and you choose where it goes: the form today, the photos of the event tomorrow. VISU shows how many times it was scanned.
Create a dynamic QR on VISUType the check-in link above first.
An event QR code
The event QR tool makes a code that adds the date, time and place to the guest's calendar.
Make an event QR codeName badges from the same list
Paste the same names in the name badge maker and print badges for standard holders.
Make name badges
How to use it
- Choose the type of list (event, class, visitor log or meeting) and type the title and the date or place.
- Tick the columns you need, add a custom column or one column per session, and choose how many rows per page.
- Optional: add your logo, pre-print a list of names and a QR code that opens your check-in form.
- Print at 100% scale, download the PNG, or download the CSV to keep the same columns in a spreadsheet.
Examples
Workshop
Event layout with name, email, phone and signature, 20 rows, and a QR code to the feedback form in the header.
Weekly class
Class layout with 24 pre-printed student names and 8 date columns in landscape: one sheet for the whole term.
Office reception
Visitor log with company, time in, time out and signature, the logo at the top, printed 50 at a time.
Questions
What should a sign-in sheet include?
A title, the date and place, and the columns you will use: usually number, name and signature. Add email or phone only when you will follow up, a time in and out for a visitor log, or one column per session for a class.
How do I make a sign-in sheet with names already on it?
Paste the list in "Names to pre-print", one per line or a column copied from a spreadsheet. The names fill the Name column in order, the numbers run on, and pages are added when the list is longer than one sheet.
Can people check in with a QR code instead?
Yes. Type the link of your form or event page in "Check-in QR code" and the code goes in the header. People who prefer their phone scan it; the others sign on paper. If the link may change, create a dynamic VISU QR and print that one.
How many rows fit on a page?
Fill the page gives 24 to 26 rows on a portrait Letter or A4 sheet with no QR code. You can choose 10 to 30; fewer rows give more room to write and sign.
Can I get the sheet as a spreadsheet?
Yes. Download CSV gives the same columns as a header row, plus the pre-printed names, ready to open in Excel or Google Sheets.
Can I remove "Made with VISU"?
Yes. Untick "Show Made with VISU" before you print or download. It is free and needs no account.